Software for toy stores in Panama.
A peak season that makes the year, inventory by brand and age, and DGI invoicing at the register. Buy on time and don't run out of what actually sells.
The year is decided in two months.
What weighs most on Panamanian toy stores.
Seasonal buying in the dark
Orders are based on last year and gut feeling, with no real turnover data by brand.
Stockouts on what actually sells
Star items sell out in the middle of the season while the rest sits on the shelf.
Slow checkout in December
Long lines, prices looked up by hand and improvised discounts.
Purchasing, inventory and checkout for the season.
It's implemented in stages, in the order that least disrupts your operation.
Fast checkout with DGI
Barcode checkout and electronic invoice issued in the same step.
By brand, age and category
Classification that's useful for restocking and for knowing what really moves.
Replenishment by turnover
Order suggestions based on real sales and last season's history.
Controlled discounts
Rules by product or category, with validity dates and no cashier discretion.
Stock across branches
See availability in other stores and transfer before losing the sale.
What sells and what makes money
Ranking by brand and category, margin per product and season-over-season comparison.
Everything that applies to a toy store, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that holds up through the two months that make the year.
- Layaway with installments and December pickup
- Seasonal purchasing with arrival dates
- Inventory per store with documented transfers
- Seasonal and clearance pricing with margin in plain sight
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
What to get ready for December
Seasonal purchasing is decided with last year's data.
- Sales by week of the season, year over year
- Turnover by category and age
- Margin after clearance
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
The “do you still have it?” answered instantly
In December, inquiries come in at all hours and nobody can keep up.
What it doesn't do: It doesn't confirm a sold-out item or make up a restock.
Builds the order for customers who buy in volume
With your price list and real availability.
What it doesn't do: It doesn't close discounts outside the range you authorized.
Chases the layaway installment
Escalating reminders with the real balance.
What it doesn't do: It doesn't negotiate terms on its own.
“What did I sell this week compared to last year?”
Asked in plain language, answered from real data.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
The importer's invoice comes in without manual entry
Reads the document and loads item, quantity and cost.
What it doesn't do: It doesn't approve the purchase: it leaves the draft for review.
Answers the phone when the store is packed
Confirms stock and puts items on hold without pulling anyone off the register.
What it doesn't do: It doesn't replace the salesperson when the customer is already in the store.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
The online store holds up in December
Capacity sized for the peak, not the yearly average.
- Server sized for the season
- Tested backups
- Monitoring that alerts before you notice
Customer Wi-Fi separate from the register's
Whoever browses in the store doesn't share a network with payments.
- Guest network separate from the point of sale
- Coverage on the floor and in the stockroom
- Cabling sized for the real number of registers
Protection for the registers and the perimeter
Your register stores customers' payment methods.
- ESET on every sales and office workstation
- Managed and reviewed firewall
- Control over who connects a device to the network
Custom work and support
When the standard isn't enough, and who answers after go-live.
Layaway and partial payments
Customers pay in installments and pick up in December: the standard version doesn't include it.
- Installments with balance and due date
- Automatic pickup notice
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load the catalog, brands, barcodes, costs and stock.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Can I compare this season with the last one?
Yes, with comparison reports by brand, category and product.
Does it handle several stores?
Yes, with consolidated inventory and transfers between branches.
Does it issue electronic invoices with the DGI?
Yes, integrated with the authorized PACs in Panama.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
POS, inventory by brand, purchasing, promotions and seasonal reports. How many people will use it, how much data needs to be migrated and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's get your peak season ready.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI