Software for bookstores in Panama.
Catalog by title, publisher and vendor, back-to-school season and consignment. Manage thousands of SKUs without losing your margin.
Thousands of SKUs, thin margins, zero room for error.
What weighs most on Panamanian bookstores.
A chaotic back-to-school season
School supply and textbook lists per school handled by hand, with stockouts on the most requested items.
Consignment with no control
Publishers' stock that gets sold or returned with no clear reconciliation.
A huge catalog with no clear turnover
Titles that haven't sold in years, tying up capital and shelf space.
Catalog, season and vendors.
It's implemented in stages, in the order that least disrupts your operation.
Title, author and publisher
Quick search by any field, with ISBN where applicable.
Lists by school
Lists loaded by school and grade so you can serve customers fast during the season.
Received and pending settlement
Tracking of what's received on consignment, what's sold and what's returned.
Checkout with DGI invoice
Fast checkout with barcodes and an electronic invoice issued.
Replenishment by turnover
Orders based on what turns over, with history by publisher and vendor.
Turnover and margin
Which titles turn over, which are stagnant and how much each category makes.
Everything that applies to a bookstore, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that carries the back-to-school season without quoting by hand.
- School lists by school and by grade, loaded once
- Thousands of SKUs with vendor and publisher
- Consignment and returns to the publisher, with documentation
- Online store on the same inventory
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
What really sells
Thin margins and thousands of SKUs: without the data, you're buying blind.
- Turnover by publisher and by category
- Titles with no movement and tied-up capital
- School list fulfillment by school
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
The school list, quoted automatically
The parent sends the list and gets a quote with what's available.
What it doesn't do: It doesn't confirm an out-of-stock title or make up an arrival date.
Quotes the school's order
With its institutional price list and real availability.
What it doesn't do: It doesn't close discounts outside the range you authorized.
Chases the school that buys on credit
Escalating reminders with the real account statement.
What it doesn't do: It doesn't negotiate payment terms on its own.
“What am I missing from the San Agustín list?”
Asked in plain language, answered from real data.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
The publisher's invoice gets in without anyone typing it
Reads the document and loads title, quantity and cost.
What it doesn't do: It doesn't approve the purchase: it leaves the draft for review.
Answers the phone during back-to-school season
Confirms availability and sets items aside without tying up the counter.
What it doesn't do: It doesn't promise an arrival the publisher hasn't confirmed.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
The register keeps charging if the internet goes down
A peak day you can't ring up never comes back.
- The point of sale works locally and syncs when the connection is back
- Tested backups, not just scheduled ones
- Monitoring that alerts before you notice
Customer Wi-Fi separate from the register's
Whoever browses in the store doesn't share a network with payments.
- Guest network separate from the point of sale
- Coverage on the floor and in the stockroom
- Cabling sized for the real number of registers
Protection for the registers and the perimeter
Your register stores customers' payment methods.
- ESET on every sales and office workstation
- Managed and reviewed firewall
- Control over who connects a device to the network
Custom work and support
When the standard isn't enough, and who answers after go-live.
School lists by school and grade
Thousands of SKUs can't be quoted by hand every year.
- List loaded once and reused
- Automatic substitution of out-of-stock titles
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load your catalog, publishers, vendors, school lists and stock.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Does it handle school lists by school?
Yes, loaded by school and grade so you get through the season without errors.
Does it track consignment stock?
Yes, with received, sold, returned and settlement per publisher.
Does it work for multiple branches?
Yes, with consolidated inventory and transfers.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
Catalog, school lists, consignment, POS and replenishment. How many people will use it, how much data needs to be migrated, and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's get your back-to-school season ready.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI