1
Follow-up
What you ordered arrives. It chases the delivery of every order and reconciles the invoice against what was received. It works when your buyer quotes well and what fails is the follow-up.
Purchasing Agent
Getting three prices takes three days. And in the end you buy from the usual vendor.
Your buyer spends the day asking for quotes over WhatsApp, chasing deliveries and reconciling invoices that don't match what was ordered. What gets lost along the way doesn't show up in any report.
✓Gets quotes from three vendors and tells you who to buy from
✓Issues the order within your limits and chases the delivery
✓Matches order, receipt and invoice before paying
Real conversation
Monday, 9:40 a.m.
Agent: “Quotes for 200 boxes of gloves: A $4.10 with delivery Tuesday; B $3.85 with delivery in 8 days; C $3.95 with delivery Thursday. I recommend C: you save $30 versus A and it arrives before your stock runs out. Shall I issue the order?”
You: “go ahead”
Agent: “Order sent to C for $790. I'm confirming delivery with them for Wednesday and I'll let you know if anything changes.”
When the invoice arrives, it checks it against the order and what was received. Nobody had to chase anybody.
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What it does
It doesn't send emails. It gets you what you need.
Anyone can ask for a price. The difference is comparing for real, not going over budget and not paying for what didn't arrive.
Requests the quotesFrom three vendors on your list, by WhatsApp or email, with the quantity, the specification and the date you need it.
Compares for realIt reads the PDF or photo of each quote and compares price, delivery time, payment terms and how each vendor has performed.
Negotiates within your limitsIt asks your regular vendors for payment terms or an early-payment discount, only as far as you authorized.
Issues and chases the orderIt creates the order in your system, sends it to the vendor and follows up until it arrives. If it's running late, it warns you in time.
Reconciles the invoiceIt matches the order, what was received and the electronic invoice. If they don't match, it flags it before anyone pays.
Calculates the real cost of importsFactory price plus freight, duties, ITBMS and customs broker, allocated per product. You know your margin before setting the sale price.
Three tiers
Not every purchase needs the same thing.
Some only need someone to chase the orders, and some need to quote, negotiate and import. Choose by what you're missing, not by budget.
2
Quoting
You buy better. Everything above plus: it requests and compares quotes from three vendors and issues orders within the limits you set.
3
Negotiation and import
Plus, it negotiates and imports. Everything above plus: it negotiates terms and discounts with your regular vendors and calculates the real cost of each import.
Most start with Quoting. If you import, Negotiation and import. You can change tiers whenever you want.
The pain
What purchasing is costing you, even if you don't see it in a report.
None of these show up as a loss on your income statement. All of them are costing you money right now.
Buying without a purchase order
The invoice arrives and nobody knows what was ordered, at what price or who authorized it. Reconciling it takes longer than buying it right would have.
Orders stay in draft
The price was requested, the order was put together and there it stayed. Nobody chases the delivery until the product is missing from the warehouse.
The margin on imports is discovered too late
The price is set on the factory cost. Freight, duties, ITBMS and the broker show up later, after you've already sold.
The problem isn't your buyer. It's that one person can't keep up with quoting, chasing and reconciling everything, and the urgent always wins.
What it isn't
You decide how much it can spend.
It's the first thing people ask, and rightly so: an agent that buys without control costs more than not having one.
It doesn't buy without limits
It only issues orders up to the amount you set and only to vendors on your list. Above that, or with a new vendor, a person approves.
It doesn't replace your customs broker
It calculates the real cost and organizes the documents. Your broker still files the customs declaration.
It doesn't pay
It leaves the payment scheduled for approval by someone other than the person who requested the purchase. Whoever requests, whoever approves and whoever pays are not the same person.
A day's work
What it does, step by step.
1. Receives the requisitionBy WhatsApp, by email or from a shortage detected by the Supply Chain Agent.
2. Requests the pricesFrom three vendors on your list, with the same specification so the comparison is fair.
3. Compares and recommendsPrice, delivery time, terms and track record, in a single message, with its recommendation and the reason why.
4. Issues the orderWithin your limits it issues it on its own; if it goes over, it asks for your approval first.
5. Chases the deliveryIt confirms the date with the vendor and warns you if it's running late, before the product runs out.
6. Reconciles the invoiceOrder against receipt against electronic invoice. If everything matches, it moves to payment; if not, it tells you what doesn't match.
How we do it
Three weeks of work, explained.
The hard part isn't sending a message to a vendor. It's comparing fairly, respecting your limits and not making you look bad with vendors you've worked with for years.
1
We connect your real purchasing
Your system, your vendors and the history of prices and deliveries. Without this, the agent would compare prices without knowing who delivers.
2
We set limits and vendors
Up to what amount it issues orders on its own, which vendors are approved, what it can negotiate and what always goes through a person. It's all signed off.
3
We set up the channel in your name
Your company's WhatsApp and email. Your vendors see you, not us, and if you ever leave, the channel stays with you.
Estimate
Size what it would cost with your purchasing.
Choose the tier and move the number of purchase orders per month. We give you the order of magnitude right away, so you know whether it fits your budget before sitting down with us.
Service tier
60
The ones the agent quotes, issues, chases or reconciles
Includes
- Everything in the Follow-up tier
- Quotes from three vendors on your list
- Comparison of price, delivery time and terms
- Orders issued within your limits
- 60 orders per month included
Monthly, estimated
from $390/month
Setup
from $1,890
A purchasing assistant in Panama costs about $980 a month including benefits, and a good part of their day goes into asking for prices and chasing deliveries.
It's an order of magnitude, not a quote. The final number depends on how many vendors you work with, how much you import and how organized your purchasing is today — that comes out of the assessment.
Anything beyond the included orders is billed per order, at the price shown in the calculator. WhatsApp messaging is paid directly to the provider with your own payment method, at the provider's price and with no markup from us.
What you get back
The math, based on 60 orders a month.
Ranges for sizing, not a promise. In the assessment we calculate them with your real purchases.
That's what Walmart achieved by negotiating with an agent. On US$50,000 in purchases a month, that would be US$1,500. In your case it depends on how much gets quoted today.
Requesting three prices, comparing, issuing and chasing an order takes about 25 minutes. At 60 orders that's about 25 hours back to your team.
With the real cost per product you set the right price from day one, instead of finding out months later that you sold with no margin.
It's easy to measure: compare the average price you paid last quarter against the first quarter with the agent. If you already quote well and chase every order, we'll tell you and we won't sell it to you.
Frequently asked questions
What people ask before deciding.
What number does it use to message my vendors?
Your company's WhatsApp and email, in your name. Your vendors see you. If you ever decide not to continue, the number and the entire history stay with you.
What if a vendor doesn't want to talk to an agent?
The agent writes as your company and in the tone you defined. If the vendor asks to talk to a person, it hands the conversation over to your buyer. When Walmart negotiated with an agent, 83% of its suppliers said they were satisfied; in your case we measure it during the trial.
Can it buy without my permission?
Only within the limits you sign off on: up to a certain amount and only from vendors on your list. Above that, or with a new vendor, it asks for your approval before issuing.
What happens if the invoice doesn't match what was ordered?
It flags it before the payment is scheduled and tells you what doesn't match: quantity, price or product. Nobody pays a difference without seeing it.
Does it file the customs declaration?
No. It calculates the real cost of the import and organizes the documents for your customs broker, who is the one who files the declaration.
What counts as a purchase order?
Every order the agent quotes, issues, chases or reconciles during the month. Anything beyond what's included in your tier is billed per order.
Why two payments and not just one?
They're two different things. Setup is getting it running with your system, your vendors and your limits: it's done once. The monthly fee is having it buying every day. Just like hiring someone: first the training, then the salary.
Does it connect with the other agents?
Yes. The Supply Chain Agent tells it what needs to be bought, and the reconciled invoice goes into the Administrative Agent ready to be recorded and paid.
Purchasing assessment
One hour and you'll know how much purchasing is costing you.
We review how you buy today, from how many vendors and how much you import, and we calculate what you can recover using your numbers — even if the answer is that you don't need it.
✓We tell you frankly whether it's a fit or not
✓We give you the priorities in writing
✓We reply the same business day
Start with the assessment
We review how you buy, choose the tier that fits and adjust the number to your case. Setup in 15 business days; 20 if you import.
Request assessment
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