Software for landscaping companies in Panama.
Maintenance contracts, crews, routes and recurring billing. You know which customer pays off and which one eats up hours without paying for them.
Crew hours don't match what's invoiced.
What landscaping companies across the country report to us most.
Customers who use more than agreed
Extra visits and additional work that never get quoted or billed.
Crews with no time tracking
Nobody knows how many real hours each customer takes or how much it costs to serve them.
Manual monthly billing
Invoicing 40 contracts every month takes days and one always slips through.
Crews, routes and recurring billing.
It's implemented in stages, in the order that least disrupts your operation.
Monthly maintenance
Frequency, scope and price per customer, with visits generated automatically.
Crews and the day's schedule
Daily assignment per crew with visit order and work to be done.
Visit log
Actual hours, staff, supplies and photos of the finished work.
Out-of-contract work
Major pruning, planting or replacement quoted separately and approved before the work is done.
Hours vs. revenue
The real cost of serving each customer compared to what they pay.
Recurring with DGI
Monthly electronic invoice generated automatically, extras included.
Everything that applies to a landscaping company, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that makes crew hours match what's invoiced.
- Clock-in, clock-out and work done logged from the phone
- Maintenance contract with automatic invoicing
- Route by crew and by zone
- Supply and fuel usage charged to the contract
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
Which crew delivers
Hours that aren't logged the same day don't get invoiced.
- Hours worked vs. hours invoiced
- Performance per crew and per meter serviced
- Profitability per contract
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
The customer gets a notice before the crew arrives
And confirms or reschedules without phone tag.
What it doesn't do: It doesn't reschedule outside the route's real availability.
Quotes the maintenance contract
With your rate per meter, frequency and area type.
What it doesn't do: It doesn't close discounts outside the range you authorized.
Chases the contract's monthly payment
Escalating reminders with the real account statement.
What it doesn't do: It doesn't negotiate payment terms on its own.
“Which crew is underperforming?”
Asked in plain language, answered from real data.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
The nursery's invoice comes in without manual entry
Reads the document and loads supply, quantity and cost.
What it doesn't do: It doesn't approve the purchase: it leaves the draft for review.
Answers the phone when everyone is out on route
Takes the order or complaint with the contract identified.
What it doesn't do: It doesn't commit to a visit without confirming the route.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
The technician logs work from the site
Without going back to the office to report the day's work.
- Access from the phone, even with a weak signal
- Tested backups
- Monitoring that alerts before you notice
Connected crews and a monitored nursery
Data on the road, and cameras on the machinery, which is your capital.
- Mobile data for the team out in the field
- Cameras on machinery and storage
- Coverage in the nursery and warehouse
Protecting your team's devices
Laptops and phones out on the street are the easiest way in.
- ESET on office and field devices
- Managed and reviewed firewall
- Control over who gets into the system from outside
Custom work and support
When the standard isn't enough, and who answers after go-live.
Routes and hours the way your operation measures them
With your own productivity criteria.
- Performance per crew and per meter
- Route optimized by zone
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load customers, contracts, frequencies, crews and rates for additional work.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Can I know how much each customer costs me?
Yes, by comparing crew hours and supplies against what was invoiced in the period.
Does it invoice on its own every month?
Yes, recurring invoicing is generated per contract, including approved extras.
Does the field staff need a permanent connection?
Not to log; the information syncs when the signal comes back.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
Contracts, routes, field logging, extras and recurring billing. How many people will use it, how much data needs to be migrated and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's bill every hour worked.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI