Software for auto parts businesses in Panama.
Thousands of parts, cross-references and vehicle fitment. Find the right part in seconds and invoice with the DGI without slowing down the counter.
The sale is lost while looking for the part.
What auto parts stores across the country report to us most.
The catalog lives in the salesperson's head
If the person who knows fitment isn't there, the sale falls through or the wrong part goes out.
Returns for the wrong part
Without fitment control by make, model and year, returns are part of the day.
Inventory scattered across branches
The part exists, but it's at the other store and nobody finds out in time.
Catalog, fitment and counter.
It's implemented in stages, in the order that least disrupts your operation.
Parts with cross-references
Part number, cross-references between brands and vendor cross-references.
Fitment by vehicle
Make, model and year. The salesperson confirms before handing it over.
Stock per branch
Availability in every store and documented transfers between them.
Fast sales with DGI
Quote, invoice and dispatch in the same flow, with the electronic invoice issued.
Replenishment by turnover
Orders based on what really moves, with price history per vendor.
Repair shops and fleets
Credit limit, account statement and consolidated invoicing per customer.
Everything that applies to an auto parts business, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that finds the part before the customer walks out.
- Search by make, model and year
- Cross-references between codes from different manufacturers
- Consolidated inventory between head office and branches
- Holds and special orders with tracking
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
Which part pays and which one sits
The capital in this business is on the shelf.
- Turnover by line and by brand
- Parts with no movement and how much money they represent
- Margin by family and by branch
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
“Do you have the belt for a 2015 Corolla?”
Searches by fitment and replies with price and stock.
What it doesn't do: It doesn't confirm fitment that isn't recorded in your catalog.
Quotes the repair shop that buys by price list
With your price by customer type and real availability.
What it doesn't do: It doesn't close discounts outside the range you authorized.
Chases the repair shop that buys on credit
Escalating reminders with the real account statement.
What it doesn't do: It doesn't negotiate payment terms on its own.
“What did people ask me for this month that I didn't have?”
Lost demand, asked in plain English.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
The importer's invoice comes in without manual entry
Reads the document and loads code, quantity and cost.
What it doesn't do: It doesn't approve the purchase: it leaves the draft for review.
Answers the phone for the repair shop that needs the part today
Confirms stock and sets items aside without tying up the counter.
What it doesn't do: It doesn't promise a delivery time the vendor hasn't confirmed.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
Head office and branches on the same inventory
The counter sees what's at the other store and puts it on hold.
- Your own server with tested backups
- The branch keeps selling if the link goes down
- Monitoring that alerts before you notice
Link between stores with backup
If the main internet goes down, the branch keeps invoicing.
- Primary and secondary link per location
- Coverage at the counter and in the warehouse
- Cameras on the high-value parts area
Protection for the registers and the perimeter
Every branch is one more door.
- ESET on every sales station
- Managed firewall at every location
- Control over who connects a device to the network
Custom work and support
When the standard isn't enough, and who answers after go-live.
Vehicle fitment, the way you handle it
No standard system comes with the make-model-year mapping of your catalog.
- Your own cross-reference catalog
- Bulk import from vendor lists
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load the parts catalog, cross-references, vehicle fitment and stock.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Can I search by part number and by vehicle?
Yes, both searches, including cross-references between brands.
Does it work for multiple branches?
Yes, with consolidated inventory, transfers and comparison reports.
Does it handle credit sales to repair shops?
Yes, with a limit per customer, account statement and consolidated invoicing.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
Catalog, fitment, multi-branch inventory, counter and credit. How many people will use it, how much data needs to be migrated and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's find the part in seconds.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI