Software for construction companies in Panama: real cost per project.
Budget vs. actual, purchasing per job site, subcontracts and real progress. You know whether the project is making or losing money while you can still correct course.
The project ends and that's when you find out how much you lost.
What Panamanian construction companies ask us to solve most.
Budget and execution run separately
The budget lives in Excel and purchasing somewhere else. Comparing them takes days and comes too late.
Materials with no control per job site
Purchases not assigned to a project, material moving between job sites and the warehouse with no reconciliation.
Subcontracts and progress
Progress valuations, retainage and advance payments tracked by hand, with the risk of overpaying.
Budget, purchasing and progress connected.
It's implemented in stages, in the order that least disrupts your operation.
Budget by line item
Each job with its budget broken down and compared against actuals, up to date.
Requisitions per job
Every purchase is assigned to a project and a line item. Approvals based on amount.
Warehouse and transfers
Material per job site and central warehouse, with documented transfers.
Contracts and valuations
Advance payments, retainage and progress approved before paying.
Actual vs. budgeted
Physical and financial progress percentage per line item, with variances in plain sight.
Progress billing with DGI
Issue electronic invoices for work progress, with withholdings applied.
Everything that applies to a construction company, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that tells you today whether the project is making money.
- Budget by line item vs. committed cost
- Purchases charged to the project from the order
- Work progress measured in your own unit
- Subcontracts with valuations and retainage
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
Whether the job is making or losing money
Not at the end: today. That's the difference between a profitable job and one you find out about too late.
- Committed cost vs. actual progress
- Variance by line item
- Cash flow per project
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
The site engineer checks or reports from the job site
Without going back to the office to enter the day's work.
What it doesn't do: It doesn't approve an expense or a purchase order.
Responds to the customer asking for a quote
Collects scope and square meters before passing it to the estimator.
What it doesn't do: It doesn't estimate job cost without a technical visit.
Chases the unpaid valuation
Escalating reminders with the real account statement.
What it doesn't do: It doesn't negotiate payment terms on its own.
“Which line item is going over?”
Asked in plain language, answered from real data.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
Vendor invoices come in without manual entry
They get read and charged to the right project: that's where cost gets lost.
What it doesn't do: It doesn't approve the expense: it leaves the draft for review.
Answers the phone when everyone is on site
Takes the message with the project identified.
What it doesn't do: It doesn't commit the site engineer to a date.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
The job site checks the system from the field
Without depending on someone going back to the office.
- Access from the phone, even with a weak signal
- Tested backups
- Monitoring that alerts before you notice
Internet, cameras and access on site from day one
Set up at the start of the project and removed at close-out.
- Temporary link for the job site
- Video on the storage area and staff access
- Coverage in the field office
Protection of blueprints and the project file
Blueprints and contracts are the project's assets.
- ESET on office and field equipment
- Managed and reviewed firewall
- Encrypted backup of blueprints and contracts
Custom work and support
When the standard isn't enough, and who answers after go-live.
Progress measured the way your site engineer measures it
Committed cost vs. actual progress, in your unit of measure.
- Your own progress unit
- Valuation with retainage and advance payment
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load active projects, budgets by line item, vendors and subcontractors.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Can I see the real cost of a job in progress?
Yes. Purchases, labor and subcontracts are assigned by line item, and you see actual vs. budgeted at any time.
Does it handle retainage and advance payments to subcontractors?
Yes, with balance control per contract and release at close-out.
Does it work if I run several jobs at once?
Yes, that's exactly the use case: comparing performance across simultaneous projects.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
Projects, budgets, purchasing, subcontracts, inventory and invoicing. How many people will use it, how much data needs to be migrated and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's find out if your job is making money.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI