Software for beauty salons and spas in Panama.
Appointments, stylists, commissions, memberships and products. Fill your book, pay commissions without arguments and control product usage.
The book fills up or empties out, and nobody knows why.
What holds salons and spas in the country back the most.
Appointments by WhatsApp
The schedule lives in one person's chat. If they're out, nobody knows who's coming in today.
Commissions that get argued over
They're recalculated by hand every two weeks and there are always complaints.
Product used with no record
Hair color, shampoo and supplies used up without being charged to the service or the cost.
Schedule, commissions and usage.
It's implemented in stages, in the order that least disrupts your operation.
Appointments by stylist
Real availability per professional, with an automatic reminder to the client.
Duration and price
Each service with its estimated time, price and the product it uses.
Calculated per professional
Schemes by service and by product sale, calculated automatically.
Usage per service
Supplies deducted when the service is closed, with the real cost per visit.
Packages and prepayments
Session packages with balance and expiration under control.
Payment with a DGI invoice
Services and products charged on a single electronic invoice.
Everything that applies to a salon or spa, and how far each piece goes.
Fifteen services you can hire separately or together, under a single account owner. Each one has its own page with the scope in writing.
The system and collections
What keeps the operation running every day.
ERP system built on Odoo
The system that fills the book and avoids the empty chair.
- Schedule by stylist, service and treatment room
- Commission by stylist and by service, calculated automatically
- Memberships and packages with remaining sessions
- Product sales at the same register as the service
Electronic invoicing in Panama
Billing the DGI accepts, running from day one.
- Electronic invoice folios monitored before they run out
- Electronic signature certificate managed
- Integration module with the ERP
- Support when the DGI rejects a document at month-end close
What fills the book
An empty chair is a fixed cost you've already paid.
- Occupancy by stylist and by day
- The services clients repeat most, and the ones they don't come back for
- Service margin vs. product sales
AI agents
Each one says what it does and what it doesn't. The limit is in writing.
Appointments booked and reminded via WhatsApp
The reminder is what cuts down the empty chairs.
What it doesn't do: It doesn't book outside the stylist's real availability.
Offers the package or membership
With your rate and the sessions that go with it.
What it doesn't do: It doesn't close discounts outside the range you authorized.
Chases the membership payment
Escalating reminders with the real balance.
What it doesn't do: It doesn't negotiate terms on its own.
“Which stylist has the most gaps?”
Asked in plain language, answered from real data.
What it doesn't do: It doesn't show anything the person asking isn't allowed to see.
The product supplier's invoice gets in on its own
Reads the document and loads product, quantity and cost.
What it doesn't do: It doesn't approve the purchase: it leaves the draft for review.
Answers the phone when everyone is with a client
Takes the appointment and confirms it without interrupting the service.
What it doesn't do: It doesn't book without checking real availability.
AI governance
The rules for what an agent can say on behalf of your business.
What the AI can say on your behalf
In writing before you switch it on, not after the first problem.
- What it answers about price, complaints and terms
- What it has to escalate to a person
- Which customer data it can use and which it can't
Who authorizes a change
With partners or several branches, it keeps everyone from changing the agent's script on their own.
- Person responsible for approving script changes
- Log of what changed and when
- Periodic review of what it answered
Monthly AI usage report
Without that number you don't know if it's working for you or you just like it.
- How many conversations it resolved on its own
- How many it escalated and why
- Where it got things wrong and what that cost that month
Where it runs, network and security
The layer nobody notices until something slows down.
Online booking, always available
Clients book at night and on Sundays, which is when they plan their week.
- A schedule you can access at any hour
- Tested backups
- Monitoring that alerts before you notice
Guest Wi-Fi separate from the checkout's
People who browse while they wait don't share a network with your data.
- Guest network separate from the point of sale
- Coverage in the salon and treatment rooms
- Cabling sized for the space
Protecting the register and client data
It stores your clients' contact details and habits.
- ESET on the checkout station and administration
- Managed and reviewed firewall
- Control over who connects a device to the network
Custom work and support
When the standard isn't enough, and who answers after go-live.
Commission by stylist and memberships
Every salon splits things differently between service, product and chair rental.
- Your own commission rule
- Memberships with sessions and expiration
- Documented code, in your name
Who answers when it goes down
And not on a Tuesday at 10 a.m., when everything works.
- Assigned account owner who knows your operation
- Response times written into the contract
- Hands-on support through the first month-end close
We don't publish a price for this for the same reason we don't publish one for the system: it depends on the size of your operation, how much data needs to be migrated and how custom it needs to be. A one-hour consultation sets the scope and a fixed price.
From where you are to where you want to be.
Assessment
We look at how you operate today and where time or money is being lost. A fifteen-minute call to define the next step.
Data load and setup
We load services, professionals, commission schemes, products and supplies.
Assisted go-live
We train the team that will use it and support you through the first month-end close.
Ongoing operation
Support with an assigned account owner and contractual response times.
What people ask before signing up.
Does it send appointment reminders?
Yes, to reduce no-shows, which is where the most revenue is lost.
Does it calculate commissions per stylist?
Yes, by service and by product sale, with configurable rules.
Does it deduct supplies when the service is performed?
Yes, based on what each service uses, with the real cost per visit.
How we quote.
We don't publish a price list because it would be made up: two companies in the same industry can need very different things. What we do guarantee is how you get to the number.
Quote after the assessment
After the call, if the case calls for it, a one-hour consultation sets the scope and a fixed price. If the scope changes, it's quoted separately and you approve it first.
Processes, data and users
Schedule, services, commissions, inventory, memberships and checkout. How many people will use it, how much data needs to be migrated, and how custom it needs to be.
Support by plan
Ongoing operation runs on a monthly plan, with an assigned account owner and contractual response times. It's contracted separately from the implementation.
Let's fill your book and get commissions in order.
A fifteen-minute call and you walk away with a clear next step — even if the answer is that you don't need us yet.
Book your assessment
Leave us your details and we'll set it up for the next business day.
You're talking to Génesis, Valtriom's AI