Rejections pile up silently
The document was rejected and nobody checks that inbox every day. At close forty of them show up together, and fixing them takes days of your accountant's time during the worst week of the month.
Electronic Invoicing Agent
The DGI rejected a document three weeks ago. You'll find out on closing day.
And on that day it won't be just one: it'll be thirty or forty, all at once, with your accountant scrambling and the close running late. This agent catches them the same day and tells you the reason and how to fix it.
✓We're an electronic invoicing provider in Panama
✓No other AI provider in the country offers this
✓It warns you before your invoice folios run out, not after
A real alert
Thursday, 2:10 p.m.
Agent: “Invoice 10428 was rejected by the DGI. Reason: the customer's RUC doesn't match the check digit. In the ERP it's recorded as 8-NT-2-4471 and it should be 8-NT-2-44715.”
“I'm also letting you know you have 380 folios left. At this month's pace, they'll run out on September 14.”
It was fixed that same Thursday. It never made it to the close.
The pain
What electronic invoicing costs you that nobody accounts for.
Complying with the DGI isn't optional. What is optional is continuing to do it blind.
Folios run out without warning
One Friday at three in the afternoon you can no longer invoice. Buying folios in a rush always costs more, and meanwhile shipping is on hold.
Nobody reconciles document by document
What was issued to the DGI and what's recorded in your accounting should match. Nobody checks them one by one, and the differences show up when they're already a problem.
And the worst part: it all blows up right at close, which is when your team has the least time.
What it is
A watchdog for your invoicing, every day.
It reviews every document you issue, compares it against your accounting, catches rejections with their reason and warns you before your folios run out.
It doesn't replace your PAC
You keep issuing with the authorized provider you already use. This agent watches what happens afterward: what was accepted, what was rejected and whether it matches your books.
It's not just another report
It doesn't give you a list to go through. It writes to you when there's a problem, with the reason for the rejection and the specific fix that needs to be made.
It doesn't touch your accounting on its own
It detects and alerts. Your people approve the fix, because a journal entry shouldn't be changed by a machine without someone reviewing it.
What it does, step by step
A day in the agent's work.
1. Reviews what was issuedEvery document sent to the DGI through your PAC, with its actual acceptance status.
2. Reconciles against the ERPDocument by document against the journal entry. If something doesn't match, it flags it.
3. Catches the rejectionAnd translates the error code into plain language: which field is wrong and what it should say.
4. Alerts the person in chargeBy WhatsApp or email, the same day. It doesn't wait for someone to go check an inbox.
5. Projects your foliosIt calculates when they'll run out at the current pace and warns you weeks in advance.
6. Leaves a trailEverything is logged: what was rejected, when, why and who fixed it.
How much it saves you
The math, based on 1,500 documents a month.
Ranges for sizing, not a promise. In the assessment we calculate them with your volume and your real rejection rate.
What fixing accumulated rejections and matching what was issued against what was booked usually takes, concentrated in the most pressured days of the month.
They're fixed the same day they happen, when it takes two minutes, instead of three weeks later when you have to reconstruct what happened.
The warning comes weeks in advance. Never again a Friday when you can't invoice, or a rush purchase at a worse price.
The return here isn't just time: it's tax risk you stop running. A difference between what was issued and what was declared, discovered late, costs far more than this service.
How we do it
Four weeks of work, explained.
This is the piece where our experience counts the most: we built it from day-to-day operations, not from reading the regulation.
1
We connect your PAC and your ERP
Both ends. We're an electronic invoicing provider in Panama, so we know from the inside how each authorized PAC responds and what it returns in each case.
2
We translate the rejection codes
The DGI returns codes, not explanations. We load the full table of reasons with the specific fix for each one, in language your accountant understands.
3
We set up alerts and who gets them
Who receives what, through which channel and how far in advance. A rejection goes to your accountant; folios about to run out, to whoever buys them.
When you need it
If any of these happens to you, it'll help.
High-volume invoicingHundreds or thousands of documents a month, impossible to check one by one by hand.
You've had documents rejectedAnd you found out late, when there were already several and the close was looming.
You've run out of foliosEven once. That's enough to know what it costs.
You don't reconcile what you issueNobody compares, document by document, what went to the DGI against what's in your books.
Price
$1,690 to get started. Then $119 a month.
That's it. No options to pick and no fine print: setup is paid once and the monthly fee starts when it goes to work.
Electronic Invoicing Agent
One service, two payments.
$1,690 today, one time only
$119 a month, once it goes live
Full first year: $3,118 · from the second year on: $1,428 a year
- ✓Today's payment covers: connection to your PAC and your ERP, document-to-entry reconciliation, a translated table of rejection reasons and alert setup by person in charge
- ✓The monthly fee covers: 3,000 documents reconciled a month, rejection and folio alerts, and updates when the DGI changes the rules
- ✓30-day guarantee and no lock-in: cancel with 30 days' notice
Documents above the plan, 2 cents each. If you also want to organize all your supporting documentation, the DGI Compliance package brings the three services together. See the package.
Frequently asked questions
What people ask before deciding.
Do I have to switch PACs?
No. You stay with the authorized provider you already use. This agent connects to it to watch what happens with each document, not to replace it.
Why two payments and not just one?
The initial payment covers connecting your PAC and your ERP, loading the table of rejection reasons and setting up the alerts: it's done once. The monthly fee is the daily monitoring and the update every time the DGI changes something, which happens more often than anyone would like.
Does it correct the documents on its own?
No. It detects, explains the reason and proposes the fix, but your people approve it. A journal entry shouldn't be changed by a machine without someone reviewing it, and that way it's clear who authorized what.
What makes you different at this?
We run electronic invoicing in Panama as a provider. We know DGI rejections because we resolve them every day, not because we read the regulations. No other AI provider in the country offers this service.
What if the DGI changes the rules?
It gets updated, and that's included in the monthly fee. It's one of the reasons this service needs ongoing operation and isn't sold as a closed project.
15-minute call
Bring us your last close and we'll tell you how many rejections you could have avoided.
One hour of consulting. We look at your volume, your rejection rate and how you manage your folios. If your process is already under control, we tell you and we don't sell you anything.
✓No commitment, no contract involved
✓We give you the assessment in writing
✓We reply the same business day
Request the Electronic Invoicing Agent
$1,690 today and $119 a month once it goes live. Up and running in 20 business days.
Order now
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